Land management software (LMS) is essential for organizations and businesses engaged in extensive acquisition of lands and for managing development and use of said lands. It largely automates the complex legal, financial, operational and regulatory processes involved with such activities. Listed below are the desired features commonly found in a professional LMS used by oil and gas companies, brokerages, and government or records agencies that have massive spatial management needs.
In general, most of the functions or modules can be classified under either acquisitions or administration. Both categories have many components that are crucial to automating entire divisions of areas of operations. The lease module is a good example to illustrate how this works, since it has functions that help facilitate both the transaction and the subsequent management.
During the pre-lease phase, the LMS must be able to generate a ton of documents and forms that are required for the transactions. This includes offer letters, amendments, contracts and so on. The system should be capable of handling all kinds of leases, including standard agreements, third-party and remainder leases, receiverships, etc. Afterwards, it must be able to manage and generate all the paperwork such as LPRs and payment checks and drafts in a timely manner.
Every LMS has the ability to take scanned documents as input data in many formats. The system must be able to mass update all leases, if such a change is ever required at a company-wide level for all documents. Workflow configuration and lease status tracking are additional desired features.
Integration of disparate modules makes the LMS a lot more efficient. It will mean that data entered at any point is instantly promulgated to all relevant databases that need to be updated. It removes the need to print out everything, store it in files and push it around manually until to all the divisions. Automating this process makes the data more accurate, reduces the costs of redundant entry of the same data in different places, and earns green credentials for the organization due to reduced use of paper.
Apart from leases, specific modules that are essential include GIS mapping and tract management. The system also needs to have two separate system administration areas. One is for user security customization to create user groups that have clearly defined access levels and permissions. The other one is for report generation, which needs to have both standard and customizable reporting capabilities.
The standard reporting needs to include rental payments, expirations and leaseholds, among other things. Such reports can be pre-scheduled for delivery to specific users based on their access levels or by manual assignment. Similarly, authorized users must be able to customize reports to include fields such as tract/ownership data, exploration information, etc.
Land management software has recently become a whole lot more productive because of technological advances and innovations. The LMS can now be accessed by company users as a web-based service or application on any device including a smart phone, laptop or tablet. With 24/7 access to the system regardless of location, LMS users are able to make on the spot informed decisions out in the field.
In general, most of the functions or modules can be classified under either acquisitions or administration. Both categories have many components that are crucial to automating entire divisions of areas of operations. The lease module is a good example to illustrate how this works, since it has functions that help facilitate both the transaction and the subsequent management.
During the pre-lease phase, the LMS must be able to generate a ton of documents and forms that are required for the transactions. This includes offer letters, amendments, contracts and so on. The system should be capable of handling all kinds of leases, including standard agreements, third-party and remainder leases, receiverships, etc. Afterwards, it must be able to manage and generate all the paperwork such as LPRs and payment checks and drafts in a timely manner.
Every LMS has the ability to take scanned documents as input data in many formats. The system must be able to mass update all leases, if such a change is ever required at a company-wide level for all documents. Workflow configuration and lease status tracking are additional desired features.
Integration of disparate modules makes the LMS a lot more efficient. It will mean that data entered at any point is instantly promulgated to all relevant databases that need to be updated. It removes the need to print out everything, store it in files and push it around manually until to all the divisions. Automating this process makes the data more accurate, reduces the costs of redundant entry of the same data in different places, and earns green credentials for the organization due to reduced use of paper.
Apart from leases, specific modules that are essential include GIS mapping and tract management. The system also needs to have two separate system administration areas. One is for user security customization to create user groups that have clearly defined access levels and permissions. The other one is for report generation, which needs to have both standard and customizable reporting capabilities.
The standard reporting needs to include rental payments, expirations and leaseholds, among other things. Such reports can be pre-scheduled for delivery to specific users based on their access levels or by manual assignment. Similarly, authorized users must be able to customize reports to include fields such as tract/ownership data, exploration information, etc.
Land management software has recently become a whole lot more productive because of technological advances and innovations. The LMS can now be accessed by company users as a web-based service or application on any device including a smart phone, laptop or tablet. With 24/7 access to the system regardless of location, LMS users are able to make on the spot informed decisions out in the field.
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